Job Title: Event Logistics Coordinator, Part Time
Location: Remote

We are looking for a part-time event coordinator to help manage speaking opportunities for our roster of talent. The successful candidate will be detail oriented, hardworking and committed to delivering exceptional service to our clients and talent.

Job Description:

As an Event Operations Coordinator, you will ensure the smooth execution of events from start to finish. Acting as the primary liaison between clients, speakers, agents, and managers, you will handle various tasks to facilitate successful event operations.

This role involves managing schedules, handling correspondence, and perform various tasks to support the events we book for talent. Strong organizational, communication, and multitasking skills are essential for this role.

Key Responsibilities:

1. Email Management:
• Serve as the main contact for event-related communications with clients, speakers, agents, and managers.

2. Invoice Management:
• Create and manage invoices using QuickBooks; including sending, receiving, and tracking invoice status.
• Oversee invoice processes, ensuring timely issuance and follow-up on payments.

3. Event Call Scheduling:
• Schedule and coordinate pre-event calls between clients and speakers.
• Confirm and communicate all event details from the call to relevant parties.

4. Review and Maintenance:
• Conduct weekly reviews to ensure all tasks are on track and deadlines are met.
• Perform monthly clean-ups to archive completed events and maintain an organized email system.

5. Client and Speaker Support:
• Provide exceptional customer service, addressing any questions or concerns from clients and speakers promptly.
• Provide effective solutions for clients and speakers to ensure a smooth and successful event planning process.
• Assist in resolving any issues that may arise during the event planning process.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication skills, both written and verbal.
• Proficiency in using Gmail and its features.
• Ability to work independently and manage time effectively.
• Detail-oriented with a focus on accuracy and efficiency.
• Experience in event planning or coordination is a plus.
• Eagerness to learn and adapt as we guide our company to do the same

About Talent Bureau:

Talent Bureau is a speakers bureau and full-service talent management firm with a mission to be the most effective connectors of talent with opportunities in Canada, the United States and beyond.

Talent Bureau’s roots are in the events industry, booking speaking engagements and appearances and has expanded to include management, brand partnerships, and brokering deals in the podcast, television and literary spaces.

Talent Bureau remote-first company with most team members in British Columbia and Ontario.
We take great pride in always learning and evolving while staying endlessly focused on creating value for our clients, talent and employees. This is a flexible organization with endless opportunities to learn, grow, lead and have fun while you do it.

How to Apply:

Interested candidates should submit their resume, cover letter, and any relevant portfolio or work samples to hello@talentbureau.com. Please include “Event Operations Coordinator” Application – [Your Name]” in the subject line.